2 Unsafe Ways & 1 Safe Way to Share Sensitive Data

More and more business is handled virtually these days with countless applications and systems available to streamline operations, increase efficiency and store data. With communication often happening through email and web and cloud-based applications, it can lead to risky data sharing habits. We’re going to talk about two common, insecure data sharing habits and one that can help increase your security so that the sensitive data of your business, customers or employees is safe.

Don’t: Share Through Email

Many employees are over-trusting of their company email and rely on it as a data sharing resource without being aware of the potential risks. Email can be intercepted as it travels between the sender and recipient, hacked or shared with the wrong person. Additionally, when you send data via email, you lose governance over that data. The recipient could then be negligent with it (either intentionally or accidentally) without your knowledge and beyond your control.

Don’t: Share Through Messaging Applications

Businesses are being changed by internal messaging applications and adoption rates have been growing year-over-year for the past few years – especially among millennials in business. Whatever application your team is using (Skype, Slack), you’ve likely experienced streamlined communication, fewer emails, increased knowledge sharing and better collaboration throughout your team. Ultimately, chat apps can be great.

But they’re not always safe. The problem? In the same manner as email, reliance on these applications for convenience, speed and ease can result in insecure data sharing. While some applications advertise their systems as file sharing tools, this is not always a safe way to do business.

The problem with these applications is that you don’t know how your data is being transferred or stored, who has access to your data or how your data is being used once in the hand of the recipient (as with email).

Is this a risk you can afford to take with the sensitive data of your customers, employees or business?

Do: Use Private Networks & Security Protocols

While no process is full-proof, one way that you can increase your chances of staying secure is by setting up a private network and implementing a standard protocol for data sharing within your organization.

You can better protect your data while controlling access by setting up a private network with data encryption, site-to-site virtual private networks, firewalls and access control and secure authentication. With this system, everything is stored privately, selected employees can access data securely and you can control access by user.

Need Help?

Need help setting up your private network and security precautions for your data protection? That’s what Halski is here for. See how we can support your IT needs by viewing our service offerings.

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